Applicants
An applicant is a person you're still considering — someone in the recruitment stage who hasn't been formally onboarded yet. A worker, by contrast, is someone you've taken on. The two are closely related: the same person is often an applicant first and a worker later.
Where applicants come from
Applicants are usually created automatically when you send a Recruitment Check — the secure form a candidate fills in to submit their own credentials before they're hired. Everything they submit is stored against their applicant record.
What happens when they're hired
When you take an applicant on, you promote them to a worker. The credentials they submitted during recruitment carry across with them — nothing has to be re-collected or re-verified just because their status changed. This is why Oho keeps applicants and workers as separate records that stay linked: it means a person's history follows them from candidate to employee. How that hand-over works — and the rule that stops the same card being claimed by two people — is covered in Linking & ownership.
Applicants vs. workers
| Applicant | Worker | |
|---|---|---|
| Stage | Recruitment / pre-employment | Taken on / active |
| Usually created by | A Recruitment Check | Added directly, imported, or promoted from an applicant |
| Counts toward active headcount | No | Yes |