Teacher Registration (WA – TRBWA)
CodesAPI credentialType TEACHER_WASpreadsheet import teacher with State WAAll credential codes
Teachers in Western Australia must be registered with the Teacher Registration Board of Western Australia. Oho confirms a registration with the WA TRB against the official register.
Who needs it
Anyone teaching in a Western Australian school or setting that requires registration with the WA TRB. A person may hold teacher registrations in more than one state at the same time, and Oho tracks each state's registration separately — so a teacher moving interstate needs the new state's registration recorded, not the old one edited.
What Oho needs
The registration number, plus the teacher's first name and surname. A middle name and date of birth are optional and can help disambiguate a common name.
1234567 — digits only, up to ten of them. Spaces are ignored.
Before you start
Nothing. The WA TRB register is public, so there's no login or API key to provide, and there's no employer linkage recorded against a teacher registration.
How Oho verifies it
Oho queries the WA TRB register and returns a result in under 10 seconds. Once verified, Oho re-checks it on the schedule you set in the Verification Sources tab.
Reading the result
Every check resolves to one of these outcomes:
| Status (as shown in the app) | Colour | What it means | API value (eligibility) |
|---|---|---|---|
| May engage | Green | Valid and current — the person is cleared for the work. | MAY_ENGAGE |
| May not engage | Red | Not valid — expired, suspended, not found, or a match on a ban register. | MAY_NOT_ENGAGE |
| Under review | Yellow | No decision yet — someone has to read the result and record one. Not a softer kind of pass: the worker counts as non-compliant until they do. | REVIEW_REQUIRED |
| In progress | Blue | Still being checked. | IN_PROGRESS |
| Couldn't verify | Grey | The source couldn't be reached; Oho will try again. | ERROR |
Validity and expiry are tracked separately from that verdict, and the badge always shows the most serious state on record — so these appear instead of one of the five above:
| Status (as shown in the app) | Colour | What it means | API value (statusDetail) |
|---|---|---|---|
| Expiring soon | Yellow | Still valid, but inside your expiry lead time — 30 days by default. Time to get the renewal moving. | EXPIRING_SOON |
| Expired | Red | The expiry date has passed, so the worker is no longer covered. | EXPIRED |
| Conditions to review | Yellow | The register attached a condition or a notation that someone has to read and decide on. | CONDITIONS_TO_REVIEW |
| Pending decision | Blue | The issuing authority has yet to decide on an application. | PENDING_DECISION |
A problem the register reports outright — the clearance revoked, no matching record, a newer card superseding this one — shows under its own name in red or grey, alongside the same statusDetail value. Every one of them is listed in what a check result means.
When it doesn't verify
| What you see | What it means | What to do |
|---|---|---|
| May not engage — no matching record | The number or the teacher's name doesn't match the register | Check the number is digits only, then check the name as the register holds it |
| May not engage after a name change | The register may still hold the previous surname | Update the worker's name to match the register and re-run |
| May not engage — not current | Registration lapsed, cancelled or suspended | Not a data problem. The teacher needs to resolve it with the WA TRB |
| Under review | The register returned a condition, or details that don't line up cleanly | Open the check and read it before relying on the registration |
| A teacher registered interstate reads red | The wrong state's register is being checked | Record the registration against the state that issued it |
| Couldn't verify | The register was unreachable | Nothing. Oho retries on the next run |
Renewals & monitoring
Renewals flow through automatically — the registration number doesn't change on renewal, so nothing needs re-entering.
Between renewals, the scheduled re-check is what catches a registration that lapses, is suspended or is cancelled mid-term.
Unlike the other teacher boards, TRBWA shows only "registered since" — never an expiry. Oho therefore tracks expiry from the date you supplied when the credential was added, so fill in Expiry Date if you want expiry warnings for WA teachers.
Because there's no employer linkage, nothing pushes a change to you: monitoring here is Oho's scheduled re-checks alone. The register is public and fast, so a daily cadence is comfortable.